ROLE DESCRIPTION – Honorary Secretary
ROLE PURPOSE - To provide administrative & secretarial support to the club.
DUTIES & RESPONSIBILITIES
1. Prepare the agenda for annual AGM and monthly meetings.
2. Attend the monthly committee meetings and any general meetings take, prepare, and circulate minutes, and arrange a substitute if unavailable.
3. Discuss and agree date of AGM with committee members, issue AGM notification to the membership on time and receive any nominations from the membership.
4. Maintain a record of committee membership in respect to, in office or re-election.
5. Maintain formal documentation (Articles etc).
6. Discuss and review with committee members club insurance policy annual renewal.
7. Confirm dates for events at BBCSCA, book rooms in November for the following year.
8. Be the main email contact point for the club with third party organisations e.g., RYA and circulate communications to committee members as appropriate.
GENERAL - Committee members should be available to attend the majority of the monthly committee meetings which are normally held 1930 on the last Tuesday of any month (except December) as well as being generally supportive of club events.
General IT literacy is assumed although training will be given.
An interest in and/or enthusiasm for sailing is an advantage.
It is expected that all committee members will become directors of HOEOCA limited which is a Company Limited by Guarantee.
